A complete front‑desk & evacuation solution for schools.
The sign-in and visitor management system that works directly with your school’s MIS, so you can manage the everyday with confidence and respond effectively when it matters most.
Any MIS
Including Arbor, Bromcom, SIMS and GroupEd One, integrated as standard
One price
No add-ons, no tiers, no per-pupil fee
40+ languages
Your visitors choose the correct language for their needs and the kiosk reverts to your chosen default language
Accredited and approved
Works directly with your school’s MIS.
Most sign-in systems charge extra for MIS integration, or don’t offer it at all. OnSite connects with Arbor, Bromcom, SIMS and GroupEd One as standard, so late arrivals and early leavers write back automatically. No double entry. No add-on fee.
Everything included as standard.
No add-ons, no tiers. It all comes as standard, in one log and one price.
Visitor, pupil and staff sign-in
Visitors, pupils and staff sign in and out, all in one live log.
Automatic MIS write-back
Late pupils write straight back to your MIS. Connects with Arbor, Bromcom and SIMS.
Early leaver logging
Early leaver logging that keeps your attendance accurate.
Customisable groups
Customisable sign-in groups and data fields, configured to your school.
Safeguarding built in
Photo capture, policy sign-off and a complete audit trail of everyone on site.
Secure cloud-based data
Secure, cloud-based data management. No on-site hardware needed.
Four ways your school will use OnSite.
One platform. One log. Four jobs done well: reception, staff sign-in, evacuation and lockdown.
Front-desk kiosk for visitors, late pupils and early leavers.
- Visitors, late pupils and early leavers sign in at the desk in seconds.
- Photo capture, printed badges and policy acceptance built in.
- Late arrivals write straight back to your MIS, no double entry.
Automatic phone sign-in, accurate without the admin.
- Staff phones sign in automatically as they arrive on site.
- Location verified. The on-site list is always trustworthy.
- Face ID, swipe cards, QR and Apple Wallet badges supported.
Calm, fast roll-call when every second counts.
- Start an evacuation instantly from any authorised device.
- Multiple staff mark people safe in parallel, pupils and visitors.
- Live register shows who is safe and who is unaccounted for.
Trigger a lockdown the moment a threat appears.
- Reach everyone on every device and screen, with clear, role-specific instructions.
- Account for everyone quickly. Who is safe and where they are.
- Supports compliance with Martyn’s Law: auditable and ready for inspection.
Getting ready for Martyn’s Law.
The Terrorism (Protection of Premises) Act 2025 places new duties on premises where 200 or more people may be present.
Knowing who’s on site, acting fast when something happens, and showing afterwards what you did: that’s the everyday work the Act expects, and it’s what OnSite was built for.
It isn’t a compliance product on its own. No software is. But the practical side is covered.
Read our Martyn’s Law guideWhat schools say about OnSite.
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“With over 1,200 pupils and staff on site every day, we needed a system we could trust in an emergency. The MIS integration alone has saved our admin team hours every week.”
Cwmbran High SchoolBusiness Manager · Cwmbran, Wales
1,200+ on site every day 3 hrs saved every week -
“We looked at several systems and noticed hidden costs for the features we actually needed. OnSite does everything, connects straight to our MIS, and the price is refreshingly straightforward. It’s an impressive system with brilliant support.”
Matt GilbertHeadteacher · Barry Island Primary School
Trusted by schools across Wales.
Works on its own, better with GroupEd One.
OnSite runs alongside any MIS. Pair it with GroupEd One and sign-in, attendance and safeguarding share one live record, nothing typed twice.
OnSite alongside your MIS, answered.
You don’t have to change anything else to put your front desk right.
Does OnSite work with our current MIS?
Yes. OnSite connects directly to your MIS, so visitors, late arrivals and early leavers all land in one log and attendance writes straight back, no double entry. You don’t have to change your MIS to use it, and if you move to GroupEd One later, nothing about your front desk changes.
Do we have to move everything at once?
No. OnSite runs on its own, alongside whatever MIS you have today. Schools often start with OnSite because the front desk is the most visible problem, see how it goes, and move the MIS across later. Starting with one product doesn’t commit you to the rest.
How much does OnSite cost?
Our launch price is £379 +VAT a year for a primary school and £579 +VAT for a secondary, for the first 300 schools until the end of term. There’s no per-pupil fee, so the price doesn’t move as your roll does, and setup is free. Reception, staff sign-in, evacuation and lockdown are all part of the same price.
Is there a minimum contract?
No minimum contract. Setup is free, every feature is included in the price, and your data stays yours: if you ever leave, we hand all of it back.
All of this for one price. No surprises.
One flat annual fee for your whole school, however many visitors come through the door.
£379+VAT
per year, your whole school, every feature
- Free setup, onboarding and MIS integration
- No per-visitor charges or add-on fees, ever
- Limited to the first 300 schools, held until the end of term
Everything included
Everyday sign-in
- Visitor, pupil & staff sign-in
- Automatic MIS write-back
- Early leaver logging
- Customisable sign-in groups
Safeguarding
- Photo capture & printed badges
- Policy sign-off & audit trail
- Face ID, swipe, QR & Apple Wallet
- Secure cloud hosting
When it matters
- Evacuation roll-call
- Lockdown alerts & instructions
No on-site hardware needed. Works with Arbor, Bromcom, SIMS and GroupEd One. Available in over 40 languages, including Cymraeg and English.